Open Text :: Document Server - Alchemy Edition

Imaging, Document Management & Archiving for Fixed Content

Open Text Alchemy (formerly Captaris ) enables you to manage document content, including MS Office files, images, faxes, email, PDF's, and COLD throughout the information lifecycle management stages, with an integrated and scalable set of tools that are easy to deploy and easy to use. Alchemy's fixed content management can grow

with your information management needs, with modules that provide capture, workflow, document management, archiving, records management, integration, retrieval and distribution at a lower cost to acquire and deploy as compared to enterprise content management suites.

Document Archiving Advantages

Contribute to improved customer service and operational efficiency. Helps customer service representatives resolve customer inquiries more quickly, giving them online access to the same documents that customers may be referencing.
Reduce risk. Helps in business continuity as well as records management and compliance. Supports rules-based capture and retention of all fixed content types, including e-mail. Makes it easier to discover and produce information as required for litigation or audit purposes.
Simplify the delivery of client information. Makes great sense for organizations to easily consolidate documents from multiple systems and distribute them in multiple formats, including web and CD or DVD distribution.
Save money. By reducing costs in areas such as paper processing, paper storage, printing, and distribution. Is significantly more affordable than most enterprise content management solutions, and customization and integration requirements are minimal.

Content Management Servers

Alchemy Advanced Server
Alchemy Standard Server
Alchemy Gold

Alchemy Advanced Server is the foundation for applications requiring integrated document management, records management, compliance and workflow, along with fixed content management. The license includes one Advanced Server license with Library Services, Audit Logging, and Role-Based Access Control, the Standard Server functionality, and one Open Text Document Management Administrator (formerly called Build) client license. Additional Administrator licenses are available.

Alchemy Standard Server is the basis for fixed content management applications such as imaging and COLD. The license includes one Standard Server license with multi-user repository management and integrated Windows security, and one Open Text Document Management Administrator client license. Additional Administrator licenses are available.
Alchemy Gold is smaller departmental, fixed content management system ideal for imaging and COLD where a small number of content providers and searchers are required.

Alchemy Clients

Index Station - for content contributors. Add, annotate, index and view documents; ideal for imaging and workflow applications.

Document Management Client is an add-in for Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) that adds document and records management functionality and repository access. It requires the Alchemy Advanced Server.

Search Client - for content consumers. The Search client is for content consumers, providing read-only access to Captaris Document Management repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD. There are two types of Search clients a Windows desktop client to view repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD, and an Internet Explorer client for Web access. Search client licenses allow for access using both types of clients on the same Captaris Document Management Server. Web access also requires the Alchemy Web license.

Alchemy Modules

Scan Module. Captures paper documents into an Open Text Document Management repository using a wide range of scanners. Includes advanced OCR for full-text OCR or zone OCR. Includes bar code recognition. Requires an Captaris Document Management Administrator (formerly Alchemy Build) or Index Station license.

DataGrabber. Development license to write definition files to import large ASCII or EBCDIC computer output files into an Open Text Document Management repository. Includes the Runtime license for same workstation. Requires an Alchemy Administrator license. DATAGRABBER RUNTIME . License to run predefined definition files within Open Text Document Management Administrator. Requires an Open Text Document Management Administrator license.

Captaris Document Management Web. The middleware services layer that publishes Alchemy repositories to the Internet using an Internet Explorer browser. Requires the Alchemy Standard or Advanced Server, and Captaris Document Management Search client access licenses.

Records Manager. For records managers to create and manage record file plans and retention schedules that are applied to content stored in Alchemy repositories, as well as physical files and electronic files stored on the Windows file system. Requires the Alchemy Advanced Server.

Database Encryption Module. Adds an additional layer of very high security to Alchemy repositories by using a 256 byte Blowfish based security algorithm. Requires the Alchemy Standard or Advanced Server.

Exchange Archive Link for Captaris Document Management. A back office archiving server that captures emails from one or more Exchange servers and stores them into Open Text Document Management repositories. The Exchange Archive Link for Captaris Document Management Server license includes one Open Text Document Management Standard server license and one Exchange Archive Link for Captaris Document Management Administrator license.

PDF, CAD file and Windows Explorer drag and drop input are available with the Open Text Document Management Administrator or Index Station.

MS Office document input is available with the Document Management add in, Open Text Document Management Administrator or Index Station.

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