Open Text :: Document Server - Alchemy Edition

An electronic file cabinet for your organization where you can securely file and find every document, no matter its original source

Open Text Document Server, Alchemy Edition (formerly Captaris Alchemy) enables you to manage document content, including MS Office files, images, faxes, email, PDF's, and COLD throughout the information lifecycle management stages, with an integrated and scalable set of tools that are easy to deploy, easy to use and very cost effective. Open Text Document Servers's fixed content management can grow with your information management needs, with modules that provide capture, workflow, document management, archiving, records management, integration, retrieval and distribution at a lower cost to acquire and deploy as compared to enterprise content management suites.

Archiving Benefits

• Contribute to improved customer service and operational efficiency. Helps customer service representatives resolve customer inquiries more quickly, giving them online access to the same documents that customers may be referencing.
• Reduce risk. Helps in business continuity as well as records management and compliance. Supports rules-based capture and retention of all fixed content types, including e-mail. Makes it easier to discover and produce information as required for litigation or audit purposes.
• Simplify the delivery of client information. Makes great sense for organizations to easily consolidate documents from multiple systems and distribute them in multiple formats, including web and CD or DVD distribution.
• Save money. By reducing costs in areas such as paper processing, paper storage, printing, and distribution. Is significantly more affordable than most enterprise content management solutions, and customization and integration requirements are minimal.

Content Document Servers

There are 2 main server configurations, Standard and Advanced. Both servers provide the functionality for:

• Managing a large number of repositories located on diverse storage options
• Managing a large number of user connections
• Managing input module and client licenses
• Windows security integration
• Hot backup, SMS support, and remote administration
• Hosting the MailStore for Exchange input module

Open Text Document Server, Alchemy Standard Server (formerly Captaris Alchemy Standard Server) is the basis for classic fixed content management applications such as imaging, email archiving and computer report archiving, which includes the functionality above. Administrator licenses are available

Open Text Document Server, Alchemy Advanced Server is the basis for applications requiring integrated document management, records management.  It includes server-side functions, important for controlling and auditing document access for compliance purposes. Advanced Server includes:

• Library Services (check in, check out, and version control
• Audit Logging
• Role-Based Access Control (RBAC)
• Support for the optional Records Manager Module

The Audit Logging feature tracks user activities in Document Server repositories. The administrator can configure the user actions or events that should be logged. This information can be used to generate reports using standard reporting software such as Crystal Reports. This capability is extremely helpful in compliance or audit scenarios where it is important to show which users performed what actions on a given document or database.

RBAC gives the system administrator control over 140 unique end-user functions in the Document Server client. For example, an employee in an Accounts Payable department needs to find and read contracts or purchase orders, but should not be able to print, email, extract, copy, or annotate the documents. RBAC can control that.

Open Text Document Server, Alchemy Gold Edition is the original electronic file cabinet, managing simple imaging and computer report archiving applications without a server. Gold is ideal for small offices where one person handles the input and repository management tasks, with read-only access by a small Windows workgroup. The Gold license includes one Administrator and one Windows Search license. Gold can be expanded with the Scan Module or Datagrabber Module.

 Content Contributors Clients

Open Text Document Server Index Client enables users to drag and drop from Windows Explorer, add, annotate, index and view documents, PDF and CAD files; ideal for imaging and workflow applications.

Open Text Document Server Document Management Client: an add-in to Microsoft Office applications (Word, Excel, PowerPoint and Outlook) that adds document and records management functionality and repository access. (Requires Open Text Document Server Alchemy Advanced Server).

 Content Consumer Clients

Open Text Document Server Search Client - for content consumers. The Search client is for content consumers, providing read-only access to Open Text Document Server repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD. There are 2 types of Search clients a Windows desktop client to view repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD, and an Internet Explorer client for Web access. Search client licenses allow for access using both types of clients on the same Open Text Document Server. Web access also requires a license.

Server Input Add-On Modules

Open Text Document Server Scan Module. Captures paper documents into an Open Text Document Management repository using a wide range of scanners. Includes advanced OCR for full-text OCR or zone OCR. Includes bar code recognition. Requires an Open Text Document Server Administrator or Index Station license.

Open Text Document Server DataGrabber. Development license to write definition files to import large ASCII or EBCDIC computer output files into an Open Text Document Management repository. Includes the Runtime license for same workstation. Requires an Administrator license.  DATAGRABBER RUNTIME . License to run predefined definition files within Open Text Document Management Administrator. Requires an Open Text Document Management Administrator license.

Open Text Document Server Connector for Microsoft Exchange: a back office archiving server that captures emails from one or more Exchange servers and stores them into Document Server repositories. Connector for Microsoft Exchange includes one Open Text Document Server Alchemy Edition Standard license and one Connector for Microsoft Exchange license

Server Options

Open Text Document Server Web Access Module: the middleware services layer that publishes Document Server repositories to the Internet using an Internet Explorer browser. (Requires Open Text Document Server Alchemy Edition Standard or Advanced and the Search Client.)

Open Text Document Server Records Manager. For records managers to create and manage record file plans and retention schedules that are applied to content stored in the document server repositories, as well as physical files and electronic files stored on the Windows file system. Requires the Open Text Document Server Alchemy Edition Advanced Server.

Open Text Document Server Connector for RightFax.  With heightened demands to retain and manage information for compliance and risk-reduction purposes, organizations are under more pressure than ever to provide long-term, secure storage of fax messages. The Open Text Document Server Connector for RightFax is a long-lasting, reliable archive solution needed to support organizations' record keeping and compliance goals. As an add-on module from Document Server tightly integrated with Open Text Fax Server, RightFax Edition, it allows users to easily store, search and retrieve inbound and outbound fax messages and their histories.

Open Text Document Server Database Encryption Module: adds an additional layer of security to Document Server repositories by using a 256 byte Blowfish-based security algorithm. (Requires Open Text Document Server Alchemy Edition Standard or Advanced server.)

Open Text Document Server Connector for Microsoft SharePoint: adds the ability for users to archive documents from SharePoint document libraries to Document Server repositories, and to import archived documents from Document Server and view them within Microsoft SharePoint.

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