Typical schools handle hundreds of thousands of documents annually including human resource forms, student records, transcripts, student portfolio samples, professor and faculty portfolios, performance reviews, teacher certifications, contracts, financial, grants and curriculum records. The volumes of the files and the security demands place tremendous strain on office staff members responsible for filing, storing and retrieving these documents.
The education market is constantly under pressure; squeezed for funding, fluctuating enrollments with diverse student needs, changing programs, scores of documents including: enrollment applications, financial aid, transcripts, tuition bills, housing, food services, contracts, security, all of which add to your costs significantly and of course you’ve still got to provide excellence in everything you touch.
Connectis document solutions can automate paper-intensive processes areas including automate admissions, financial aid and student records management, testing, and grading, secure communications with stake holders, back office finance related operations and document storage and retrieval applications. Resulting in an improvement of student service, and a reduction of costs by streamlining operations across the campus.
It’s more efficient to consolidate student and administrative forms into an easy to use, powerful system that manages the process and makes the content available as needed to save money, increase productivity and provide excellent service to the community served.
Enterprise Fax Servers are an efficient, reliable and secure way for organizations to send and receive documents from virtually any application. The Fax Server is a powerful, centralized application dedicated to sending, receiving and distributing faxes over a network. You can compare a Fax Server to an Email Server (MS Exchange, Lotus, etc…) which allows users to send, receive and distribute email messages. Implementing an Enterprise Fax Server allows businesses to dramatically cut costs and improve efficiency versus traditional fax machines. Enterprise Fax Server technology not only replaces outdated fax machines but surpasses their speed, reliability, and capacity. Document traffic flows without the liability of traditional faxing methods. It also goes beyond what your simple fax machine can do with additional capabilities to streamline your business and maximize effectiveness.
Educational Service organizations who deploy Enterprise Fax Servers can expect to enjoy benefits, including:
- Reduced document delivery costs
- Reliable information tracking and audit trail
- Reduced error prone, un-secured paper handling
- Support Sarbanes-Oxley (SOX) compliance efforts and other regulatory mandates with increased document security
- Measurable Return on Investment (ROI) and lower TCO
- Clear audit trail
- Improvement of document delivery times for shorter business cycle
- Integration into legacy systems
- Improved worker efficiency and productivity
- Provide secure, reliable and timely information to customers, partners, and regulating agencies
- Comply with Sarbanes-Oxley, Gramm-Leach-Bliley, Basell II
- Retain customers in a competitive marketplace Cutting-edge technology
- Create new revenue-generating products and services by leveraging your technology
- Integrate with front- and back-office applications to extend and leverage current computing environments
Read the FaxCore brochureBrochure
With MaxxVault Document Management, administration can quickly and easily scan and index all existing paper based admissions, financial aid, registration, advising and registrar documents, as well as store electronic documents that arrive by fax or as attachments in email. Content stored in MaxxVault provides your staff with immediate access to documents directly from their familiar business application. Easy-to-use search functions, configured by user role, enable administrative staff to find the right documents instantly to increase productivity, responsiveness and student satisfaction. With finger-tip access to information and process automation, MaxxVault Electronic Document Management System speeds up decision making while improving communication. MaxxVault is a DMS that aids in the reduction and elimination of paperwork by utilizing document management and workflow.
By replacing paper-based filing and routing with electronic files and process automation capabilities, MaxxVault removes the headaches and bottlenecks from collaborative reviews. Multiple reviewers simultaneously access complete files from wherever they may be – whether on campus or on the road. As a result, the collaborative review process keeps moving for more timely decision making. With MaxxVault, faculty members can submit course and program request forms electronically, and rather than traveling through campus mail, automated workflows route the materials among various stakeholders for collaboration, review and approval, from individual faculty members and faculty committees to program deans, the VP of Academic Affairs, trustees, state system offices, and so on. Based on predefined business rules, MaxxVault keeps the paperless review process moving by delivering complete electronic files (including supporting documentation) to reviewers and committees right when they need them. Multiple reviewers access the electronic files simultaneously, whether on campus or online – even from mobile devices such as tablets and smart phones.
Read the MaxxVault brochure.Brochure
We support Artsyl docAlpha and HP TeleForm for capturing document content from questionnaires, surveys and score sheets. Institutions using these technologies benefit by automating their form and document processes, resulting in lower costs, increased productivity and faster response times. TeleForm is taught in some school curriculums and also used for general document capture. Both systems provide server-based solutions for centralized conversion of high volumes of paper or image-original documents into searchable archives and repositories that automates and accelerates the processing of high volumes of various documents types – classifying them, extracting indexes and exporting them as searchable files into business applications or archives. Our Capture Solution automatically connects content from documents with your business systems. Auto-classification and data extraction tools transform documents into actionable business data, saving money and raising productivity.