Enterprise Fax Servers are an efficient, reliable and secure way for organizations to send and receive documents from virtually any application. The Fax Server is a powerful, centralized application dedicated to sending, receiving and distributing faxes over a network. You can compare a Fax Server to an Email Server (MS Exchange, Lotus, etc…) which allows users to send, receive and distribute email messages. Implementing an Enterprise Fax Server allows businesses to dramatically cut costs and improve efficiency versus traditional fax machines. Enterprise Fax Server technology not only replaces outdated fax machines but surpasses their speed, reliability, and capacity. Document traffic flows without the liability of traditional faxing methods. It also goes beyond what your simple fax machine can do with additional capabilities to streamline your business and maximize effectiveness.
Government Services organizations who deploy Enterprise Fax Servers can expect many benefits, including:
Reduced document delivery costsReliable information tracking and audit trail
Reduced error prone, un-secure paper handling
Support Sarbanes-Oxley (SOX) compliance efforts and other regulatory mandates with increased document security
Measurable Return on Investment (ROI) and lower TCO
Clear audit trail
Improvement of document delivery times for shorter business cycle
Integration into legacy systems
Improved worker efficiency and productivity
Provide secure, reliable and timely information to customers, partners, and regulating agencies
Comply with Sarbanes-Oxley, Gramm-Leach-Bliley, Basell II
Retain customers in a competitive marketplace Cutting-edge technology
Integrate with front- and back-office applications to extend and leverage current computing environments
Read the FaxCore brochure.Brochure
Connectis provides Document Management solution from MaxxVault. MaxxVault is a document management solution that helps win the paper battle, and also comply with regulatory requirements. For example, with a click of a button, you can automatically audit and package loan documents for review, editing and distribution — even if the files originate from disparate sources. Our solutions provide a secure place to centrally archive client information so that multiple authorized personnel can simultaneously view the same file at the same time without making copies. Processes can be monitored using workflow reports to identify the current status of each activity. With MaxxVault powerful workflow tools, you can manage and measure your processing times and maximize your resources. Once the application has been approved by the administrator in charge, you can use MaxxVault bar-code recognition to automatically print a bar-code on the electronic final documents before they are printed. When the third party’s signs the printed documents, you can then scan, fax, or e-mail them and they will be automatically added to the matching contract file in the system.
MaxxVault Electronic Document Management (EDM) can help government agencies provide high quality customer services while lowering your operation expenses by enabling authorized users to access client support materials instantly regardless of department or location.
Government could manage hundreds of pages of support documentation for just one citizen application process. At the time of the application request the client’s file is initiated and the required documents are immediately added to it so application officers can determine compliance and any associated risks. The application process continues to build the file by collecting the client’s reports, statements and tax returns, financial spreadsheets, checklists, contracts, general information, personal or corporate guarantees, appraisals, amendments and so on. Managing the quantity of client and business documents is challenging enough without adding the laborious task of managing the document retention policies specific to each document type. You can simplify retention and purging processes using business rules defined by your organization. Rules can be as simple as, “If document exceeds seven years past date scanned, purge automatically”, or as complex as, “Based on the document type, Status field, and Time Beyond Date field, notify authorized user to view prior to purge”. Mitigate your risk by establishing your retention policy and automating the process. Managing and renegotiating vendor contracts can be a time consuming and daunting task. Let Electronic Document Management help you manage the renewal process. Leverage MaxxVault DMS tools to report on contract expiration, renewal, and renegotiation time lines. With MaxxVault versioning capability, you can track changes to a contract, including who made each modification and when. MaxxVault Electronic Document Management helps government manage all their client centric business documents, including signature cards, enrollment forms, files, documents and correspondence. Our solutions help you to eliminate the need for document duplication by providing authorized users with access to client support files from any location through a secure audited viewer.
Benefits you can measure:
Shorten the service delivery cycle by having better access to key documents.
Profitability: Save time by automating the processing of information. Find documents faster by accessing them electronically.
Faster service: Improve response time with immediate access to documents from a PC.
Multiple locations: Reduce time delays and improve communication by electronically sending documents between headquarters, remote branches and customers. Easily capture and integrate information from branch offices.
Eliminate manual sorting and matching: Electronically match, assemble and print application files and supporting documents.
Integration: Automate data entry, verification, document creation and indexing using information from existing systems involved with processing and servicing.
Read the MaxxVault brochure.Brochure
Government agencies are data and document driven. So having access to documents as quickly as possible provides better customer service while improving the ability to process policies, claims, and general customer correspondence. From new policies to beneficiary changes to records management, documents are essential to identify, classify, track, and save. Connectis provides solution from IT giants in Data Capture Technology includes ABBYY, HP and Artsyl. We can assist you to reduce labor costs, speed documents to their proper repository or workflow, and provide auditability and tracking for compliance monitoring. Our solution provides flexibility in handling all document types from very structured to unstructured means our one platform is well suited to this task.
Our Data Capture Solution accelerates business processes by serving as a gateway for any information entering the agency, whether paper based or electronic, in both the front and back office. We assist agency clients to automatically capture, classify and validate information from the incoming documents. Data is extracted using advanced recognition technology and validated against information supplied by other Government database systems. Once read and extracted, the validated data can be sent to multiple databases and document management systems concurrently. The conversion of data from a physical format into the electronic or digital format is a difficult and tedious process. This becomes more complex when a large number of the data is to be handled. Therefore the digitization of the large amount data in a short time is possible using document scanning and data capture solution. This is a computerized system which is particularly designed for the collection of the data in electronic format. This provides a interface for entering the data, a validation element for checking the data of users and a reporting tool that helps in analysis of the collected data. Connectis provides Data capture solutions to capture data from scans of documents. These scans usually have text and tables on them. When data capture solutions are used in these situations, they need to accurately extract the data and place them in text searchable files. The Data Capture systems incorporate optical character recognition (OCR) technology needed to capture printed text from scanned documents. Often other advanced OCR technologies such as intelligent character recognition (ICR), optical mark recognition (OMR) are also included for capturing, recognize and extracting handwriting and information from check boxes.
Our capture software is reads and extracts fielded data from common types of documents:
Any machine print document – single or multiple pages
Most hand printing from documents
Read and extract data from standard email file attachments
Our Data Capture solutions simplify and streamlines invoice and accounts payable processing. Within moments of receiving an invoice, either in paper, fax, or email form, Data Capture software will ingest it and quickly identify the vendor and retrieve essential data fields. The system will then validate this data with your vendor, purchase order and receipts databases, flag exceptions, then direct the extracted data to appropriate internal systems for processing. Classification and separation of document types without the labor intensive insertion of bar-code sheets is critical here to process efficiently. An operator reviews any low confidence documents before extraction of key data takes place. The resulting images and metadata can interface directly to your internal systems to speed the approval process.