Managing an ever growing volume of documents is a tremendous burden on resources and a waste of money. With MaxxDocs, smaller organizations – or those just testing the electronic document management waters – can enjoy the same benefits as larger organizations without upsetting the budget – and now they can afford to manage their own private cloud!Datasheet
Just because a company or department is small doesn’t mean they don’t face the same challenge as larger ones. Designed for virtually unlimited named users, MaxxDocs is the economical way to get started with a document management initiative. Because managing your documents digitally provides so many benefits, starting now delivers immediate process efficiency and cost savings.
With a familiar interface, organizations experience virtually no resistance or time wasted learning new processes. With MaxxDocs you’ll never lose a critical document again. Imagine having all the benefits of document management in your own private cloud – your office staff will be supercharged as they automate tasks, improve productivity and reduce costs.
The MaxxDocs Electronic Document Management System (EDMS) is revolutionizing the small business world. Converting paper documents to electronic files enables greater efficiency, reduces costs and improves document security for any industry. MaxxDocs is one of the Best Document Management Software solutions in the market at a very affordable price.
- Improved Productivity
- Simultaneous access to the same document by multiple users
- Reduce the cost of paper storage
- Reduction in copying and printing costs
- Improved Customer Service
- Greater document security
- Improved record keeping
- Business continuity
- Regulatory compliance
- “Green” technology
- External database lookups
- Document Routing
- & much more
MaxxDocs Base System (includes up to 15 named users, MaxxFlow routing module, database lookup module, 1 MaxxConnect license and first year subscription and up to 4 hours of remote support), way under $6K US. and also includes Web server & OCRVault Level 1. Additional named users $150 US / user, and installation services extra.
Legal proceedings can quickly generate a great deal of paper and electronic documents. Much of the time, emails and electronic files relevant to the case file are printed so that all documentation can be found in one place – an ever growing paper file. Paper storage costs a great deal of money in infrastructure , in maintenance, in physical storage units, in floor space and/or off-site storage facilities.
Using MaxxDocs, all files are combined into an electronic file system that can dramatically reduce costs. Paper documents can be scanned and stored alongside electronic documents on the server, rather than in extensive file rooms. As electronic files, they are easier to secure and also back up. The MaxxDocs search engine makes finding needed documents quick and easy. hard copies of documents can be printed on an as-required basis. Likewise, sharing documents with opposing counsel can take place electronically on DVD or thumb drive, further reducing costs. Eliminate the delays and costs associated with managing the crush of paper documents with MaxxDocs.
As new resumes and applications arrive, MaxxDocs can be both the database and the filing cabinet. Using the index fields in MaxxDocs, the key skills of an applicant can be listed and searched quickly, presenting a short list of applicants instantly. With a simple mouse click, the resume can be displayed or emailed to the hiring manager.
Once hired, MaxxDocs makes finding all subsequent information regarding the employee a simple process as the documents share the same index values. Pulling up a vacation request is simply a matter of entering the employee name and the document type (vacation request). This is much quicker and easier than rooting through filing cabinets. MaxxDocs can also act as a repository for corporate forms, such as handbooks and insurance claims.
MaxxDocs also improves document security. Only those with login credentials to MaxxDocs can access the documents. As a result, if an unscrupulous employee finds themselves alone in the HR office they still won’t be able to access the document or chance seeing something left out in the open. Providing greater efficiency and security for the price of a couple of filing cabinets, MaxxDocs is a must have for any HR department.
Incoming purchase orders, invoices, proof of delivery, statements, memos and other documents can easily be stored and indexed in MaxxDocs from MFP or a desktop scanner. Outgoing documents can likewise be scanned or electronic copies can be sent to MaxxDocs using the auto capture folder or the Print to MaxxDocs utility. As a result, accounting clerks can pull up client or order information in seconds to review and process an account. For instance, payment may not be made until the proof of delivery document is shown n the supplier’s folder.
MaxxDocs also makes it easy to answer customer questions and requests, improving customer service. If a client has questions about their invoice, the customer service representative can call up an image of their invoice while on the phone and even email another copy to the client as they are speaking. There is no need to call the client back while the documents are sought in the paper file. With MaxxDocs, all the information any employee needs is right at their fingertips.
In addition, mortgages, inspection reports, photographs and email correspondence can all be kept in one, east access file. Virtually eliminating lost documents, MaxxDocs ensures that time is not wasted on mundane office takes but on finding the right buyer or home.
Once the documents are sorted in MaxxDocs, they are secure form prying eyes. Document access is restricted at the point of entry and then by the user profile. A system containing millions of documents may only yield a few hundred, depending on your profile. There is no longer a need to worry about unlocked doors or otherwise unauthorized access into the accessed a document or if a document or if a document was printed, edited, emailed, etc. the details regarding “who,” “where” and “when” can be discovered quickly with the MaxxDocs document history.
Acting as a central library, documents are easy to find ready for collaboration and distribution. There is no fear of accidental moving or deletion from the network, unauthorized access or unmonitored changes. MaxxDocs, vital information is always available when needed.
MaxxDocs, immensely simplifies these processes. Documents from each franchise location can be uploaded to MaxxDocs from that location, saving shipping costs and reducing the time it takes for the central office to receive and therefore process the files. MaxxDocs security ensures that, while each location may be able to access their documents, they cannot access those of the other locations. That privilege can remain with the clerks in the head office.
With MaxxDocs, documents are a quick search away. Correspondence and information sharing with suppliers, marketing agencies and insurance companies is simplified as documents are quick to find and easy to share via email.
MaxxDocs can help simplify the job of constructing a complete paper trail. Documents can be scanned into MaxxDocs where they are secure and easy find. At a glance it is possible to find the latest purchase order and corresponding invoice and share it via email. Building and site plans can be called up at a moment’s notice and contracts can be safely secured.
Construction projects can be challenging; managing the documents shouldn’t be. Make life easier with MaxxDocs.
MaxxDocs can reduce the amount of paper your dealership consumes, the number of file cabinets in your location, fax machines, even off-site storage because you can quickly find and directly e-mail documents instead of printing and mailing paper files. Your staff also gains instant access to the files they need. Scan or print documents directly into MaxxDocs can view all of the documents they need without leaving their desk.
Providing greater efficiency across the dealership, MaxxDocs helps simplify the selling/financing process and keeps your customers happier through improved service.
Acting as a central library, it is easy for members of the research team to access researched articles and papers, status reports, bibliographies, and other reference data. Using index searches, researches can pull up the needed information quickly and also permit more than one researcher the ability to access the same document at the same time.
MaxxDocs keeps the research team focused on their goal and eliminates the distraction and costs associated with managing both electronic and paper file systems.
What Our Customers Say
FaxCore has been a great service, not only with faxing but customer service. We experienced poorly on both with our other vendor before we switched. Highly recommend on our part, FaxCore is the only way in electronic faxing.
A.D. Plano OrthopedicsIT Coordinator
It took a while to find a company that could really implement our document automation needs. We hooked up with Connectis, they’re specialists and took the time to understand our requirements on the first call and put together a license and services package that did the job. I will definitely seek out their advice when I need them again.
M.K. National Bank of CdaProject Manager
Connectis has been great to work with. The support team understands our processes and promptly addresses any concerns or issues we have. I found their support staff to be courteous and have deep product knowledgeable which made the implementation a pleasant experience.
M.D. Algoma Public HealthDirector IT
Thanks to you & your team for the great & professional support extended during the RightFax Fax over IP project & MFP integration with RightFax. It’s a pleasure to work with a firm which not only understands & manages our requests, but also adds value through knowledge & experience. I must say it’s nice to deal with a company that has such friendly support.
G.G. Spicers CdaRightFax Administrator
Now that TeleForm and LiquidOffice are working together, we’ve been able to transform our traditional paper intensive capture process to an automated electronic one. Key information is automatically read from paper and electronic forms faster and more accurately than we could before, reducing cycle times by as much as 75%. We’re pleased with Connectis’ implementation and support services and the software’s performance and scalability.
A.G. Ottawa Heart Research InstituteIT Administrator
I am writing to just say thank you. We recently purchased FaxCore and are very happy with the results. I spent nearly 6 months trying to find a decent fax solution, and it appears that my search was finally successful. More than that, I wanted to let you know that Jazz was probably the best sales rep I have had the pleasure to work with in years. He went way above and beyond my expectations and made this process as painless as was possible. Your support team was also incredible throughout the trial and install of our production server. So again, thank you for a great experience.
J.T. Commerce MortgageIT Director
Connectis implemented a solution that automated the processing of delivery notices and invoicing. We reduced data entry labor and saved lots of admin time, which we are now able to divert to more productive tasks and have substantial cash flow benefits. The Proof of Delivery automation reduced the number of staff needed, saved us lots of admin time and reduced our risk exposure.
D.D. Parmalat DairiesNational Manager Route Accounting