As documents enter the organization as faxes, emails with attachments or paper documents, the effort to minimize data entry, reduce the time spent proof-reading, and reduce the risks associated with human error is key to capture data with our solutions (made possible because the capture process extracts the text from documents, and releases the content to the document management for full-text search and more). With document capture software additional benefits include: time and financial savings due to decreased paper handling, document loading, storage, distribution, postage/shipping, faxes, telephone, labour, waste and more.
Document Capture is the identification and extraction of data from a document, often to be sent to a workflow for routing and action as part of a business process.
Document Capture involves OCR (optical character recognition), however, data capture software is more valuable and complex because it captures specific, targeted data – usually from a document– that is required to support a business process. In comparison, OCR is the basic conversion of any scanned alphanumeric information into a machine readable digital form.
Document Capture Technology refers to applications that use advanced document and character recognition capabilities to turn paper documents into machine-readable information.Data Capture Solutions captures the data “stored” in paper documents and other types of content, including faxes, email with attached documents, images, business forms, and complex multi part documents. As a result, Capture Solutions reduces manual keying and paper handling, accelerates business processing, improves data quality, and saves you money. Pulling from sources such as high-end scanning devices, Multi-Function Peripherals (MFPs), file system folders, email servers, Microsoft SharePoint servers, and FTP sites, Capture Solution quickly and efficiently captures and digitizes documents, forms, and faxes. The goal for implementing a document capture solution is to reduce the amount of time spent in the scanning and capture process, and produce metadata along with an image file, and/or OCR text. This information is then migrated to a Document Management, Enterprise Resource Planning or Enterprise Content Management. These systems often provide a search function, allowing search of the assets based on the produced metadata, and then viewed using document imaging software. For data capture, the solution extracts important information such as machine printed text, bar codes, hand printed words and even checked boxes.