- Streamline your AP/AR process
- Accelerate the entry of invoices & purchase orders
- Reduce invoice entry costs and data input errors
- Maximize early payment discounts
- Minimize late payment charges
- Process multiple formats of incoming documents
- Increase AP staff productivity
- Improve compliance through a strictly audited process
- Automate document / invoice filing
- Eliminate paper filing and storage costs
- Integrate AP/AR processing with procurement and matching processes
If you need to on-board new customers, ensure customer retention and maintaining document privacy and security, while requiring near instant access to timely content - you need document process automation.
The documents in the financial services department in every business tends to pile up. With document automation, you’ll be well positioned to take advantage of early payment discounts, mitigate risks, ensure process execution and document delivery.
Benefits of Capture for Accounts Payable & Accounts Receivable
Industry studies show that employees spend as much as ten times more effort searching for documents than they do reviewing the information within the file. In use, misplaced or lost files can send employees on a wild goose chase, wasting time and causing frustration. Documents stored in MaxxVault can be found quickly and easily using index or full-text searches. As documents are stored, information such as purchase order, customer, invoice number, invoice total, etc. is stored in corresponding index fields. When a document is needed, it can quickly be found by searching on any one or several of the index values. Even if the document is currently being viewed by another user, in MaxxVault the document can still be found and reviewed.Compliance with regulations like SEC, FINRA, Sarbanes-Oxley and the US Patriot Act will no longer be a strenuous tax on the accounting department’s efforts with MaxxVault Enterprise retention scheduling feature which enables administrators to set expiry dates on your documents based on the document types.
In the highly time-sensitive and competitive financial services industry, institutions from banking and investment to lending and insurance firms are under increased pressure to improve customer communications and business process efficiency in an effort to reduce costs, improve security and maximize business performance. One tool that financial services institutions can add to their arsenal to address these challenges is fax server software.
Fax server software can dramatically enhance productivity and reduce costs while streamlining processes and improving the quality, security and timeliness of business information delivery. Therefore, if your financial services organization is still employing stand-alone fax machines to fax important business information, it’s wasting time and money and is way behind current fax technology. This is also the case if your employees use desktop modems to fax important financial documents, or if you manually fax or mail batch-oriented documents generated from your back-office applications. Fax server software does the job more quickly and efficiently, allowing your employees to be more productive while allowing you to address regulatory concerns and provide customers a higher level of service. It also does the job more securely and accurately at a much lower cost.
The accounting department has been plagued by monotonous and labor intensive shuffling of papers for long enough. With MaxxVault in place, a needed document and supporting material are only a click away. MaxxVault makes paging from document to document seamless – reducing the time your staff needs to complete tasks.
Using MaxxVault Enterprise to process incoming and outgoing documents is simple. MaxxVault captures documents from any source (scanner, fax server, e-mail, network folders and any of your department applications) and sorts them immediately according to your company’s exact standards. The documents are then routed according to your document workflow for approval and payment. This ensures that documents are consistently processed in much less time than traditional paper-based operations. Watch and see how the effects of quicker receipt and approval of documents impacts your company’s cash flow. The monetary benefits of MaxxVault cannot be ignored!
With document capture for AP, you’ll improve cash flow, recognize liabilities quickly and avoid late payment charges. The key to success in the AP/ARR operation is efficient and timely processing of incoming document flow, controlling the cost of procure-to-pay and order-to-cash transactions, and ability to handle peak volumes without the need to significantly scale the labour force. To maintain competitiveness and meet the increasingly demanding requirements, organizations are acutely aware of the need to streamline and automate AP/AR processes wherever possible.
What Our Customers Say
Now that TeleForm and LiquidOffice are working together, we’ve been able to transform our traditional paper intensive capture process to an automated electronic one. Key information is automatically read from paper and electronic forms faster and more accurately than we could before, reducing cycle times by as much as 75%. We’re pleased with Connectis’ implementation and support services and the software’s performance and scalability.
A.G. Ottawa Heart Research InstituteIT Administrator
I am writing to just say thank you. We recently purchased FaxCore and are very happy with the results. I spent nearly 6 months trying to find a decent fax solution, and it appears that my search was finally successful. More than that, I wanted to let you know that Jazz was probably the best sales rep I have had the pleasure to work with in years. He went way above and beyond my expectations and made this process as painless as was possible. Your support team was also incredible throughout the trial and install of our production server. So again, thank you for a great experience.
J.T. Commerce MortgageIT Director
I will say that all work was performed to our expectations Jazz and Mohammad always very helpful and patient as we worked through internal challenges. We have had a good relationship lasting many years with Connectis in support of our RightFax environment and anticipate this will continue for years to come.
WR, City of KingstonManager Distributed Computing
Connectis implemented a solution that automated the processing of delivery notices and invoicing. We reduced data entry labor and saved lots of admin time, which we are now able to divert to more productive tasks and have substantial cash flow benefits. The Proof of Delivery automation reduced the number of staff needed, saved us lots of admin time and reduced our risk exposure.
D.D. Parmalat DairiesNational Manager Route Accounting
Connectis has been great to work with. The support team understands our processes and promptly addresses any concerns or issues we have. I found their support staff to be courteous and have deep product knowledgeable which made the implementation a pleasant experience.
M.D. Algoma Public HealthDirector IT
It took a while to find a company that could really implement our document automation needs. We hooked up with Connectis, they’re specialists and took the time to understand our requirements on the first call and put together a license and services package that did the job. I will definitely seek out their advice when I need them again.
M.K. National Bank of CdaProject Manager
Thanks to you & your team for the great & professional support extended during the RightFax Fax over IP project & MFP integration with RightFax. It’s a pleasure to work with a firm which not only understands & manages our requests, but also adds value through knowledge & experience. I must say it’s nice to deal with a company that has such friendly support.
G.G. Spicers CdaRightFax Administrator