Finance Executives Need to Know how to save time & money in this time-intensive process, eliminate duplicate invoice payments and stop wasting time in training temporary data entry staff
Document Capture &
Accounts Payable Automation
docAlpha & InvoiceAction
ClaimAction
OrderAction
docAlpha is a robust & flexible document capture solution that accurately processes truckloads of fixed and semi-structured document content and helps you automate your business processes. On-premise & cloud.
InvoiceAction, a docAlpha module, is pre-built to process and capture invoices, waybills, sales orders, po’s etc. with advanced editing & accounting ERP integrations, and helps you automate your AP processes.
Benefits of Document Capture & Accounts Payable Automation
Inefficient processes lead to wasted use of salaries. Maximize your Accounts Payable department's time with automated solutions.
Works with Microsoft Dynamics GP, Sage AccPac, SAP, Navision, QuickBooks, and others!
Your Accounts Payable team can focus on managing exceptions rather than data entry tasks.
Licensed by the page count and quantity of concurrent workstations.
Improve your cash flow by expediting the processes from invoice capture to receipt & po matching to vendor collections.
Download datasheets & demos
Top 5 pain your AP Team Experience Daily
8 Ways Invoice Automation Boosts AP Processing
Positively impact business with Digital Document Transformation & stop manually processing large volumes of paper such as invoices, purchase orders, timesheets & medical claims documents.
Demo: InvoiceAction AP Solution Overview
Watch how InvoiceAction can get the invoice data into your ERP / accounting system without friction and streamline your account payable processes, including invoice error resolution and exception management for better visibility and compliance
Demo: Reduce the Cost of Processing Invoices
Watch how you can dramatically reduce your data entry costs, increase input accuracy while processing large volumes of invoices, and maximize early payment discounts & minimize late payment charges, with the data capture technology of InvoiceAction.
Robust document capture solution that processes truckloads of any document content with extreme accuracy
Imagine not having to key in document data into your ERP, healthcare, or database system again. Eliminate manual data entry, speed up processing & improve accuracy with capture. docAlphaArtsyl docAlpha is a fully automatic distributed document and data capture, extraction, and processing solution with advanced automated document classification. It is an ideal solution for capturing and processing your mission-critical data from any document type.
docAlpha dramatically reduces data entry costs for document-intensive processes such as invoice processing, purchase order processing, healthcare revenue cycle management, medical claims processing, and other document capture processes. For sensitive field content, docAlpha can automatically redact full or partial field content. For those customers that also need to perform document conversions, a workflow can be defined that will automatically do the work for you fast.
docAlpha is an excellent fit in the most demanding high-volume, high complexity applications. docAlpha is typically used to automate business processes that involve forms or semi-structured documents, as a front-end for archival, documents management and ERP systems, to comply with government regulations, increase accuracy and processing speed and improve customer relations. Interested in Invoice & Accounts Payable Automation, check out InvoiceAction, built on docAlpha technology.
Features
• Eliminates the need for manual data entry, the system captures the data to a database or ERP automatically.
• Bridges the divide & automates business processes involving both paper & E-forms with LiquidOffice & workflows
• Processes invoices, loan documents, contracts, and other unstructured documents
• Automatically capture, classify and index any form or document type
• Add business rules within the form to validate business processes
• Increase productivity across a multi-office enterprise with web capture
• Provides auditing, tracking, reporting, and digital signature support
• Forms for business easy to use interface
• Excellent recognition accuracy
Download Brochure
How does docAlpha work?
- docAlpha automatically collects, identifies, and captures large volumes of structured and semi-structured documents. It extracts and verifies data and seamlessly integrates with a wide range of document management, content management, and database applications.
- Imports documents from any local or remote source, including scanners, networked MFPs, fax servers or directories. Its front-end integration enables knowledge workers to capture documents from the control panel of popular MFPs and launch a workflow that taps the advanced capture, verification, and back-end integration features of docAlpha.
- Automated batch processing and workload distribution, high scalability, and advanced security features.
- Automatic Classification completely eliminates the need for pre-sorting and document separation preparation. Scan documents without pre-sorting or separator pages, they’re identified, sorted, classified, and processed based on document type automatically.
- Route documents automatically to the proper department based on their content
- Flag any documents with incorrect or missing pages
- Faster and more reliable than manual classification of documents
- Reduces manual document handling & document preparation time
Self-Learning Feature
• Automatically locates data fields across incoming documents.
• Learns to identify documents and field locations by remembering the operator’s mouse movements and clicks in Click-to-Capture™ mode.
• Reduce the time spent to enter documents starting from the 2nd time you see a similar document captured.
• As more documents of the same type are captured, the system auto-adjusts and fine-tunes itself based on the operator’s selections during the data entry.
• When one operator trains the system during his entry process becomes available to all other operators through an automatic synchronization schedule.
Modules
docAlpha is the base application that installed in all cases. The following optional modules add functionality:
• InvoiceAction for pre-built invoice processing capabilities
• OrderAction for pre-built sales order processing capabilities
• ClaimAction for US medical billing order processing capabilities
Integrations
- MaxxVault Vasion: automatically inserts captured images and meta data into MaxxVault Vasion
- Microsoft Dynamics, Navision
- SAP Business One, SAP R/3
- JD Edwards
- QuickBooks
- XML Output
- NSI AutoStore
- SharePoint
- Sage MAS 90/200
- docStar
- OnBase
- Kodak Capture Pro Import Module
- RightFax Import Module
- Email Import Station Connector: Automatic monitoring of incoming e-mails and processing documents sent as e-mail attachments.
- Auto-Find Network Collaboration Module
- Redaction Module
- FileBound Connector
- PaperVision & Image Silo Connector
- DocuWare Connector
- LaserRite Laserfiche Connector
- SentryFile Connector
- eCopy Import Module
- Sharp MFP Import Connector
InvoiceAction is an automated solution for invoice processing, starting by extracting actionable data from vendor invoices, without manual data entry. Process a few thousand or millions of invoices to save time and labor. At the end of your approval process, InvoiceAction automated invoice processing enables you to create payables transactions in your ERP system, while supporting a clear audit trail of all payment approvals.
Dramatically reduces data entry costs for document intensive processes including invoice processing, purchase order processing, healthcare revenue cycle management, medical claims processing and other document capture processes.
- Automates 2 or 3 way matching
- Trigger alerts, eliminates bottlenecks & reduce cycle times
- Streamlines payment approvals
- Updates AP transactions in your ERP
- Process paper & digital documents and supports EDI standards (840 – request for quotes, 850 – po’s, 810 – invoices)
Features
- Reduce invoice processing costs by 80% or more
- Eliminate manual data entry and reduce errors
- Improve data accuracy through rules-based validation
- Automate 3-way matching for PO Orders/Invoices/Receipts
- Avoid approval process bottlenecks
- Keep staff productive by sending alerts and notifications
InvoiceAction Brochure
If you’re an Accumatica VAR, Connectis can implement, integrate, and support docAlpha InvoiceAction with your client’s ERP. You’ll bring extra value to your client, maintain the stickiness of the application, and earn from the experience without having to staff up for the application internally. Give us a call at 905.695.2200 to discuss your client requirements or email us at info@connectis.ca, we’ll need to know the quantity of invoices to be processed on an average month.
InvoiceAction Datasheet for Acumatica
Specs
- Exception Handling Queues ◦
- Dynamically route batches or invoices to Exception Handling staff for quicker resolution of issues
- GL Coding
- GL Coding can be done locally or remotely by appropriate staff.
- Approval, Rejection and Escalations
- Batches or invoices can be routed automatically for Approval, Rejection or Escalation if needed
- Rules-based validation of data
- Vendor look-ups
- Mathematical reconciliations
- PO Matching
- 3 way Matching
- Duplicate Invoice Detection
- Early Pay Alert
- Customizable rules
- Automated Routing and Notification
- Split batches and dynamically route invoices based on conditions set in the workflow.
- Configurable email notifications utilizing either POP3 or Lotus Notes
- Automated Document Classification
- Advanced OCR Extraction– automated extraction of Structured, Semi-Structured & Unstructured data
- Multi-Channel Capture
- Scanned Images – TIFF, PDF, JPEG, BMP, PNG
- Email – POP3, LotusNotes
- Fax Servers – RightFax
- FTP/FTP-S
- Electronic – XML Tickets
AutoFind Feature
- AutoFind eliminates manual template creating, configuration, and programming efforts.
- Automatically locates data fields across incoming documents.
- Learns to identify documents and field locations by remembering the operator’s mouse movements and clicks in Click-to-Capture™ mode.
- Reduce the time spent to enter documents starting from the 2nd time you see a similar document captured. As more documents of the same type are captured, the system auto-adjusts and fine-tunes itself based on the operator’s selections during the data entry.
- When one operator trains the system during his entry process becomes available to all other operators through an automatic synchronization schedule.
OrderAction
Document capture for medical claim forms including HCFA-1500/CMS-500 & UB-04/UB-92
OrderAction provides a completely automated solution for sales & purchase order processing, beginning with the most painful part of the process—extracting actionable data from vendor invoices, without manual data entry. Process a few thousand or millions of invoices annually with confidence. At the end of your approval process, it allows you to create payables transactions in your ERP system, while supporting a clear audit trail of all payment approvals.
Makes short work of processing AP documents, extracts transaction data following business rules, delivers a straight-through process that can take you all the way to the creation of the transaction in your ERP system.
Features
- Reduce invoice processing costs by 80% or more
- Eliminate manual data entry and reduce errors
- Improve data accuracy through rules-based validation
- Automate 3-way matching for PO Orders/Invoices/Receipts
- Avoid approval process bottlenecks
- Keep staff productive by sending alerts and notifications
OrderAction Brochure
ClaimAction
Document capture for medical claim forms including HCFA-1500/CMS-500 & UB-04/UB-92
ClaimAction automates medical document processing, by extracting actionable data from claim documents without manual data entry. ClaimAction is pre-configured to capture every data field from HCFA-1500/CMS-500 medical claim forms as well as UB-04/UB-92 forms used by hospitals and other institutional healthcare providers.
Features
- Streamline medical claims approvals
- Extract data from paper docs or digital files
- Data is accurately validated with database lookups, record comparisons, and reconciliations
- Trigger alerts to eliminate bottlenecks & reduce cycle times
- Create or modify transactions in your back-end systems
- Batch Scan your claim documents
- Self-learning technology
ClaimAction Brochure
Justify invoice process automation - Get an ROI
Understanding your invoice capture automation ROI is the first step.
We'll send you a completed confidential spreadsheet using your numbers and justification for your review and follow up to discuss requirements and benefits.
Request Demo
Never Double Pay an Invoice Again
Vendor Support
Check your Welcome Support letter to determine if your support is provided by Connectis or Artsyl.
- Technical Support: (905) 326-0676
Note
- Vendors don’t provide onsite support.
- Vendor maintenance & support is required during year 1 of your initial purchase.
- Unlimited long distance phone support is provided to both clients directly and Connectis on behalf of the client when a vendor maintenance plan is purchased.
- Vendors will not provide support to Connectis on behalf of clients who’s contract has lapsed.
- Vendors provide new version upgrades, patches, point releases when requested during the maintenance period.
- Service times are dependent on the contract level of service purchased.
- Vendor services are limited to currently supported versions.
- Pricing fees vary and are based on quantity of products in use + level of service required.
Welcome Guide
Connectis Welcome Letter
Thank you for purchasing Maintenance and Support Services from Connectis Group, your trusted advisor, we appreciate your business! The support program entitles you to version upgrades, point releases, and technical phone support during the contract term.
Download & Install Instructions
- Save the docAlpha license “artsylkey” file you received from Connectis to your hard drive.
- FTP download all installation files and folders from:
ftp://208.124.231.26
User name: docAlpha4
Password: d2012e12c - or use DropBox to get the files if the download speed of the ftp service is slow. Dropbox might ask you to register an account (free) before you can start the download. Click on this link to do it: http://db.tt/yMert25v. Once your account is registered, please follow this link: https://www.dropbox.com/sh/zx3vk4r32ojpgln/pgAEYZKbhB
- Click to download the full installation manual
PHONE Monday – Friday
- Please have your product version and serial number on hand when calling
- First line support dial 905-326-0676 x224.
- Hours for service are 10:00 AM – 5:00 PM EST
- Excluding weekends and holidays
ELECTRONIC ACCESS Anytime
- Email support response is available 24 hours at support@artsyl.com, excepting holidays and weekends. In your email include the product name & serial number (shown above)
- If you have any questions contact Connectis at 905.695.2200.
Download & Install Instructions
- Save the InvoiceAction license “artsylkey” file you received from Connectis to your hard drive.
- FTP download all installation files and folders from:
ftp://208.124.231.26
User name: docAlpha4
Password: d2012e12c - or use DropBox to get the files if the download speed of the ftp service is slow. Dropbox might ask you to register an account (free) before you can start the download. Click on this link to do it: http://db.tt/yMert25v. Once your account is registered, please follow this link: https://www.dropbox.com/sh/zx3vk4r32ojpgln/pgAEYZKbhB
- Click to download the full installation manual
PHONE Monday – Friday
- Please have your product version and serial number on hand when calling
- First line support dial 905-326-0676 x224.
- Hours for service are 10:00 AM – 5:00 PM EST
- Excluding weekends and holidays
ELECTRONIC ACCESS Anytime
- Email support response is available 24 hours at support@artsyl.com, excepting holidays and weekends. In your email include the product name & serial number (shown above)
- If you have any questions contact Connectis at 905.695.2200.
