Access any content from your desktop, the web, tablet, smartphone, within your business applications from with easy to use powerful document management software that scales.
Access documents from any device while in your ERP, SalesForce, Outlook or any application and never lose a file again. Streamline processes, ensure compliance, reduce risks, improve services with MaxxVault. MaxxVault provides electronic document management systems (EDMS) to small, medium and large companies in over 25 vertical industries. MaxxVault is scalable as needed: from a narrow feature set in a single department to a full-blown, enterprise installation. Whether from a cloud implementation or on premise server, the goal is always the same: reduce costs by automating tasks and improving productivity.
MaxxVault captures documents no matter the source: scanner, MFP, E-mail, line of business software, etc. As an organizing repository, not only can you retrieve key documents, but the other attached documents linked to your key index search as well – enabling you to see the entire document trail. Documents are organized based on index criteria, making them searchable rather than fumbling through complex folder trees and your documents are secure. All access and activity with each document and throughout the entire system is tracked.
- Scan station or MFP
- Network watch folders
- E-mail import
- Fax server import
- Microsoft Office integration
- Forms processing
- Line-of-business application
- COLD/ERMRules and Authorization
- Document routing
- Search and retrieve
- Manipulate, annotate and redact
- Version control
- Microsoft Dynamics, AX, GP, NAV & SL
- Sage ERP
- James McGuiness CLAIMS
- ADL Optimum Series
- TeleForm & LiquidOffice
- Microsoft SharePoint
- Sharp, Kyocera, Canon
- Convert your existing documents & meta-data from an older system into MaxxVault including: Liberty, DocuShare, Laserfiche, DocuWare, OnBase & others
MaxxVault captured documents are secure. Securing your documents is crucial to prevent the loss of corporate trade secrets and sensitive financial data. It’s also important in order to maintain compliance with regulations such as HIPAA, Gramm-Leach-Bliley and Sarbanes-Oxley. All document access and activity are tracked throughout the entire system.
- This in-depth auditing capability coupled with MaxxVault’s rules for retention and destruction help ensure your company is compliant with government regulations.
- Simplify document review process
- Centralized Document Repository
- Improve document quality control
- Access correct and most current document version
- Document content management
- Content Approval and Publishing features
- Enhanced Document Audit History
Call 855-629-4357 or email firstname.lastname@example.org
You can also log your support issue at https://www.maxxvault.com/maxxvault-product-support/
- Vendors don’t provide onsite support.
- Vendor maintenance & support is required during year 1 of your initial purchase.
- Unlimited long distance phone support is provided to both clients directly and Connectis on behalf of the client when a vendor maintenance plan is purchased.
- Vendors will not provide support to Connectis on behalf of clients who’s contract has lapsed.
- Vendors provide new version upgrades, patches, point releases when requested during the maintenance period.
- Service times are dependent on the contract level of service purchased.
- Vendor services are limited to currently supported versions.
- Pricing fees vary and are based on quantity of products in use + level of service required.
Legal proceedings can quickly generate a great deal of paper and electronic documents. Much of the time, emails and electronic files relevant to the case file are printed so that all documentation can be found in one place – an ever growing paper file. Paper storage costs a great deal of money in infrastructure , in maintenance, in physical storage units, in floor space and/or off-site storage facilities.
Using MaxxDocs, all files are combined into an electronic file system that can dramatically reduce costs. Paper documents can be scanned and stored alongside electronic documents on the server, rather than in extensive file rooms. As electronic files, they are easier to secure and also back up. The MaxxDocs search engine makes finding needed documents quick and easy. hard copies of documents can be printed on an as-required basis. Likewise, sharing documents with opposing counsel can take place electronically on DVD or thumb drive, further reducing costs. Eliminate the delays and costs associated with managing the crush of paper documents with MaxxDocs.
As new resumes and applications arrive, MaxxDocs can be both the database and the filing cabinet. Using the index fields in MaxxDocs, the key skills of an applicant can be listed and searched quickly, presenting a short list of applicants instantly. With a simple mouse click, the resume can be displayed or emailed to the hiring manager.
Once hired, MaxxDocs makes finding all subsequent information regarding the employee a simple process as the documents share the same index values. Pulling up a vacation request is simply a matter of entering the employee name and the document type (vacation request). This is much quicker and easier than rooting through filing cabinets. MaxxDocs can also act as a repository for corporate forms, such as handbooks and insurance claims.
MaxxDocs also improves document security. Only those with login credentials to MaxxDocs can access the documents. As a result, if an unscrupulous employee finds themselves alone in the HR office they still won’t be able to access the document or chance seeing something left out in the open. Providing greater efficiency and security for the price of a couple of filing cabinets, MaxxDocs is a must have for any HR department.
Incoming purchase orders, invoices, proof of delivery, statements, memos and other documents can easily be stored and indexed in MaxxDocs from MFP or a desktop scanner. Outgoing documents can likewise be scanned or electronic copies can be sent to MaxxDocs using the auto capture folder or the Print to MaxxDocs utility. As a result, accounting clerks can pull up client or order information in seconds to review and process an account. For instance, payment may not be made until the proof of delivery document is shown n the supplier’s folder.
MaxxDocs also makes it easy to answer customer questions and requests, improving customer service. If a client has questions about their invoice, the customer service representative can call up an image of their invoice while on the phone and even email another copy to the client as they are speaking. There is no need to call the client back while the documents are sought in the paper file. With MaxxDocs, all the information any employee needs is right at their fingertips.
In addition, mortgages, inspection reports, photographs and email correspondence can all be kept in one, east access file. Virtually eliminating lost documents, MaxxDocs ensures that time is not wasted on mundane office takes but on finding the right buyer or home.
Once the documents are sorted in MaxxDocs, they are secure form prying eyes. Document access is restricted at the point of entry and then by the user profile. A system containing millions of documents may only yield a few hundred, depending on your profile. There is no longer a need to worry about unlocked doors or otherwise unauthorized access into the accessed a document or if a document or if a document was printed, edited, emailed, etc. the details regarding “who,” “where” and “when” can be discovered quickly with the MaxxDocs document history.
Acting as a central library, documents are easy to find ready for collaboration and distribution. There is no fear of accidental moving or deletion from the network, unauthorized access or unmonitored changes. MaxxDocs, vital information is always available when needed.
MaxxDocs, immensely simplifies these processes. Documents from each franchise location can be uploaded to MaxxDocs from that location, saving shipping costs and reducing the time it takes for the central office to receive and therefore process the files. MaxxDocs security ensures that, while each location may be able to access their documents, they cannot access those of the other locations. That privilege can remain with the clerks in the head office.
With MaxxDocs, documents are a quick search away. Correspondence and information sharing with suppliers, marketing agencies and insurance companies is simplified as documents are quick to find and easy to share via email.
MaxxDocs can help simplify the job of constructing a complete paper trail. Documents can be scanned into MaxxDocs where they are secure and easy find. At a glance it is possible to find the latest purchase order and corresponding invoice and share it via email. Building and site plans can be called up at a moment’s notice and contracts can be safely secured.
Construction projects can be challenging; managing the documents shouldn’t be. Make life easier with MaxxDocs.
MaxxDocs can reduce the amount of paper your dealership consumes, the number of file cabinets in your location, fax machines, even off-site storage because you can quickly find and directly e-mail documents instead of printing and mailing paper files. Your staff also gains instant access to the files they need. Scan or print documents directly into MaxxDocs can view all of the documents they need without leaving their desk.
Providing greater efficiency across the dealership, MaxxDocs helps simplify the selling/financing process and keeps your customers happier through improved service.
Acting as a central library, it is easy for members of the research team to access researched articles and papers, status reports, bibliographies, and other reference data. Using index searches, researches can pull up the needed information quickly and also permit more than one researcher the ability to access the same document at the same time.
MaxxDocs keeps the research team focused on their goal and eliminates the distraction and costs associated with managing both electronic and paper file systems.
What Our Customers Say
Thanks to you & your team for the great & professional support extended during the RightFax Fax over IP project & MFP integration with RightFax. It’s a pleasure to work with a firm which not only understands & manages our requests, but also adds value through knowledge & experience. I must say it’s nice to deal with a company that has such friendly support.
G.G. Spicers CdaRightFax Administrator
Now that TeleForm and LiquidOffice are working together, we’ve been able to transform our traditional paper intensive capture process to an automated electronic one. Key information is automatically read from paper and electronic forms faster and more accurately than we could before, reducing cycle times by as much as 75%. We’re pleased with Connectis’ implementation and support services and the software’s performance and scalability.
A.G. Ottawa Heart Research InstituteIT Administrator
Connectis implemented a solution that automated the processing of delivery notices and invoicing. We reduced data entry labor and saved lots of admin time, which we are now able to divert to more productive tasks and have substantial cash flow benefits. The Proof of Delivery automation reduced the number of staff needed, saved us lots of admin time and reduced our risk exposure.
D.D. Parmalat DairiesNational Manager Route Accounting
Connectis has been great to work with. The support team understands our processes and promptly addresses any concerns or issues we have. I found their support staff to be courteous and have deep product knowledgeable which made the implementation a pleasant experience.
M.D. Algoma Public HealthDirector IT
I am writing to just say thank you. We recently purchased FaxCore and are very happy with the results. I spent nearly 6 months trying to find a decent fax solution, and it appears that my search was finally successful. More than that, I wanted to let you know that Jazz was probably the best sales rep I have had the pleasure to work with in years. He went way above and beyond my expectations and made this process as painless as was possible. Your support team was also incredible throughout the trial and install of our production server. So again, thank you for a great experience.
J.T. Commerce MortgageIT Director
It took a while to find a company that could really implement our document automation needs. We hooked up with Connectis, they’re specialists and took the time to understand our requirements on the first call and put together a license and services package that did the job. I will definitely seek out their advice when I need them again.
M.K. National Bank of CdaProject Manager