Sophisticated protocols require more data to be collected. It can be challenging to manage all the data across a robust portfolio of both paper based and electronic trials. Institutions may use separate systems for managing data for paper trials and electronically submitted trials, but those systems can be difficult for staff to use and manage analytics of diverse system into one coherent end result. Additionally, those separate systems can consume valuable staff time in the form of duplicate data entry. Organizationally, paper activities are conducted by a centralized clinical trials office while electronic activities are performed throughout diverse groups or departments. Often, cross-communication between these groups can be limited, making it difficult to maintain information about the institution’s entire research portfolio.  Collaboration and easy access to data is needed.

Research organizations need a solution that’ll facilitate their unique workflow requirements allowing research team members to work efficiently and collaboratively and at the same time provides efficient and easy-to-use Electronic Data Capture (EDC) process automation solutions, including a suite of eForms solution for clinical trials. Both paper and electronic trails should be seamlessly integrated brings information at a centralized poll which be accessed and analyzed with uniform view. The integrated functionality provides flexibility in design and management of forms and eliminates the need for a separate system. Connectis Group has been providing Clinical Trial solutions to academic medical centers, research hospitals, and cancer centers for over a decade.

By using TeleForm and LiquidOffice, organizations managing clinical trials with high volumes of hand-completed and online clinical trial forms can be processed with clinical efficiency, without compromising accuracy, reliability or compliance.  TeleForm manages the capture of paper or faxed in documents and forms extracts the data and sends it to your database to reduce the amount of manual keying; while LiquidOffice provides a robust electronic forms suite to manage the capture, routing and workflow process surrounding the clinical trials online. Integration benefits include: increased patient safety, reduced duplicate data entry, enhanced compliance, and increased operational efficiency. TeleForm accurately reads hand printed forms via a scanner and/or fax server to extract data, record marked diagrams, and spots mistakes and validates the data before releasing the results into your existing databases.   Forms designed in TeleForm for paper trails can be converted into fillable PDF or HTML to be published online with LiquidOffice. Forms can be controlled by the required workflows, help improve data consistency, and streamline data entry. Captured data can be exported in into many data streams or back end databases including MaxxVault EDMS, which can be used as the primary store of actual data but also as a management tool for externally located data, be it electronic or hard copy and manage the retention and disposal of both.  Each file / item in the EDMS has associated metadata. In addition to the basic file management metadata required by the system, you can add more fields for project specific data making it easy to adapt to real life scenarios.

The EDMS provides considerable benefit in respect of managing the large volume of documents and data produced in drug trials, whilst addressing the legal requirements on data retention and security. In addition, document sharing of data between chief investigators, coordinating center and participating sites becomes easier. The EDMS provide better security and integration options, workflow and distribution capabilities, collaboration features, and improved technical performance, all while maintaining 21 CFR Part 11 compliance including electronic signatures, dynamic user access controls and print controls. MaxxVault enables life sciences organizations to easily and effectively control and synchronize study artifacts, track progress in clinical trial documentation, and ensure fast, secure access to documentation both during and after the trial.

• Create your electronic clinical trial forms with the intuitive Design module
• Scan / Capture or Electronically Capture – clinical trial data capture forms from paper, fax, PDF or email
• Approve – accurate approval of clinical trials data with data validations and Verification module
• Export – and integrate with your preferred database, application or trials system
• Archive and retrieve trials data securely and conveniently for total accountability using MaxxVault.

Check out ClaimAction to automate the processing of HCFA-1500/CMS-500 & UB-04/UB-92 forms, by extracting actionable data from claim documents without manual data entry.  ClaimAction is pre-configured to capture every data field from HCFA-1500/CMS-500 medical claim forms as well as UB-04/UB-92 forms used by hospitals and other institutional healthcare providers so you don’t have to.  Read our ClaimAction page.