If you’re still manually keying data from paper documents (eg. invoices, waybills, time sheets and just about any other kind of document) into a database, accounting system, ERP or document management system – you know how time consuming it is. Scanning alone won’t cut it! Creating a digital PDF image of a paper file has to be stored and the information still has to be typed into another system. There is a better way. Document capture software eliminates the the manual burden to electronically read the data on paper, following your business rules and releasing the validated data to back-end systems automatically.
Document capture software identifies and reads incoming scanned documents, email attachments, incoming faxes, files stored in a folder or EDI. Once identified (classified), document capture software locates and reads field data on the documents pages. Uncertain characters are flagged and routed for verification to a human – once validated the captured meta-data field information is released to databases, accounting systems like QuickBooks, ERP systems like Accumatica and others or document management systems like MaxxVault to continue the document process.