Document Management Files, Structure & Automation
Find Any Document from within Any Application Instantly, including Office365, Dynamics, SalesForce & others
Never Lose a Document Again
Instant access to PDF documents and the associated metadata your company generates is key; and controlling who has secure access and the ability to trigger processes to improve productivity can differentiate your business. Maintaining standards compliance and business continuity is essential in this atmosphere of communication convenience – the alternative is increased risk exposure. If yours is one of those companies that still have documents stored all over the place – on desktop computers, laptops, network drives, email, USB sticks and various consumer file sharing sites – you’re exposed! Failure to find critical documents (invoices, case files, contracts, reports etc.) quickly can impact audits and trigger lawsuits. Searching manually for content takes too long, and when the organization has multiple offices, the problem is compounded. Compliance penalties, proof of access to documents, costs of breached SLA’s can be punitive.
MaxxVault document management software tracks, manages and stores digital documents (Microsoft Word or Excel, PDF etc.) and reduces paper capture, storage, indexing and retrieval of image file formats and can manage any type of file format that could be stored on the network. Document Management Software encompasses electronic documents, collaboration tools, security, workflow, and auditing capabilities. Automate the entire process of capturing, organizing, archiving, accessing, viewing, collaborating, updating, integrating, customizing and managing documents and records throughout the document life-cycle, from creation to destruction.
The foundation of Electronic Document Management Solution is effective capture of all of your corporate information at its first touch point in your business, whether it’s in the mail room, at a customer site, or a remote office. Information enters organizations in multiple ways, from paper documents to online forms, bar codes, copiers and MFPs with basic scanning capabilities, emails, faxes, electronic signatures, and more. Capturing the important data stored within your documents and storing it in a central, searchable repository so it can be accessed and used wherever it is meaningful to the business, is vital to making informed and timely business decisions. Instant, yet appropriately secure access to quality images that bear accurate information also gives you an advantage over competitors when it comes to internal and external customer support and self-service.