Connectis Order-to-Cash Process is focused on AR automation solutions leveraging workflow, document management, and collaborative technologies to boost receivables performance.
The Order to Cash cycle is the financial life blood of any organization. Not only does it determine how quickly an invoice or an order from a customer is translated into cash in the bank, it also determines the customer experience, perception and value add of the service provider. Connectis end-to-end Order to Cash Solution focuses on improving credit exposure visibility, optimizing Days Sales Outstanding (DSO) levels and reducing costs while providing transformational business benefits. The technology supporting our solution is based on Capture-to-Process platform that provides end to end automation from the arrival of Orders through fulfillment and document archival. Our integrated solutions automate both the front end document ingestion & imaging and the back-end downstream business processes and document archival. The front end solution, docAlpha automatically reads and validates your form based order details and the back-end solution, MaxxVault provides the centralized digital repository for your document images, the metadata captured during the capture process provides index values for search and retrieval, as well controls the naming convention of the files and folders. Both of these solutions work together enabling you to optimize working capital from order capture right through to cash collection and final archival of order documents in a central repository. Intelligent Document Capture and Content & Workflow solutions transform manual, disconnected processes into dynamic, streamlined and automated workflows – all built to efficiently integrate into your business process and collaboration systems – and to propel your organization forward.
docAlpha provide a complete solution for digitizing documents at the front end of a process. Capturing information at the start of the process enables organizations to manage critical information while reducing manual labour costs for data entry, sorting, business rules validation, and data export. The document capture solution, docAlpha, then “reads” information from the document (data capture). It reads the important information and determines which information needs to be extracted from the document. When docAlpha finds the specified information, it extracts the validated / verified data into useful information to drive the downstream business processes. The digitized image along with metadata gets archived in MaxxVault Document Management System. Information may also be routed to multiple departments and functions in various electronic formats. MaxxVault enables you to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a docAlpha. Capture to Process works together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization starting from scanning, workflow, automated record storage, till document retention.
Brief about docAlpha: docAlpha Data Capture Solution employs a Smart Process technology to enable users to implement Multi-Channel Document Capture (Scans, Emails, Electronic, Mobile, Fax, FTP and WebDAV), Advanced OCR and Text Recognition, Document Classication, Automated Splitting, Dynamic Routing, Data Extraction, Rules Based Validation, Approvals and Application Integration in order to Improve Process Performance.
Smart Process Applications (SPAs) also include Self-Learning Technology (Auto-Find) that provides the highest degree of accuracy and automation for all types of documents. Auto-Find (Self-Learning Technology) eliminates manual template creation, as well as configuration and programming efforts. It automatically locates data fields across incoming document. As more documents of the same type are regularly captured, the system auto-adjusts and fine tunes itself, according to the operator’s selections, during the data capture process
docAlpha automates and streamlines the business process, from start to finish, by lowering costs, improving data accuracy, accelerating workflows and enforcing compliance. docAlpha provides multi-channel document capture, from any local or remote source. The product provides flexibility for local and global entities, with automated batch processing, workload distribution, scalability and advanced security features that are typically required for medium-to-high volume operations. Organizations deal with countless amounts of various documents daily. Costs associated with handling and processing these documents is astronomical. Artsyl’s docAlpha document capture technology enables you to replace the tedious process of manual classication, data capture and routing of documents. docAlpha reduces the total cost involved in typical document processing workflows. Artsyl’s docAlpha includes proprietary classification technology, which can completely eliminate the need for pre-sorting and document separation processes. docAlpha provides fully automated document classification and data capture capabilities. When documents enter the system they are identified, sorted, classified, and processed based on document type.
Brief about MaxxVault: Effective document management systems require the proper classification or indexing of captured information. MaxxVault enables you to organize your data, keep it safe from unauthorized access, and improve productivity in your office with the use of document workflows.
Maxxvault document management software is integrated with docAlpha by providing the automatic indexing and folder creation within MaxxVault repository and transform documents into intelligent information.
MaxxVault provides electronic document management systems (EDMS software) and cloud document management solutions to small, medium and large companies in over 25 vertical industries. MaxxVault is scales well: from a narrow feature set in a single department to a full-blown, enterprise-wide implementation. The goal is always the same: reduce costs by automating tasks and improving productivity. Every company has document records and other digital content that gets created. Whether paper-based or electronic files, MaxxVault helps organize, secure and manage them. The ability to access the correct and current version of a document or record is important, but companies must go further to meet enterprise content management (ECM) needs. “Content” must be managed so that it is used to achieve business goals. Central to this strategy are the tools and technologies of ECM solutions, which manage the complete life cycle of content, information and documentation.
MaxxVault Enterprise can capture your documents no matter the source: scanner, MFP, E-mail, line of business software, etc. A central library, MaxxVault organizes your documents based on index criteria, making them easily found through quick searches rather than fumbling through complex folder trees. Better still, your documents are secure. All access and activity with each document and throughout the entire system is tracked. This detailed auditing ability coupled with MaxxVault’s rules for retention and destruction help ensure your company is compliant with government regulations.
Documents are not static. They contain information that must be accessed by several individuals or groups that may be in the same office or across the globe. From the moment a document arrives in MaxxVault it can be routed anywhere following your business workflow requirements. Invoices can be processed for payment, insurance claims can be reviewed and colleagues can be tasked with editing a report. MaxxVault automatically keeps all versions, allowing staff collaborating on tasks access to the latest version while ensuring that changes are not lost.