Streamline the patient admission process by converting paper records into usable electronic data and securely store it for collaborations and instant retrieval.

Healthcare face challenges to improve patient care. Each of the over 1 billion annual visits generates more information, more paper work and and triggers cumbersome workflow processes. Endless forms with personal details, medical history, medical tests, diagnoses and treatments. Not only is it difficult to collect patient form data, save and manage these databases, but it’s also difficult to quickly access them.

Improving patient experience, integrating and consolidating both paper based and electronic data, and streamlining paper-based record systems continue to be key priorities for healthcare institutions. When developing such automated initiatives, leaders need to set up systems that electronically capture documents, transform data into actionable information and then communicate this information to the right people. At the same time, the system should drive processes, and integrate with applications and data repositories.

The goal is to implement an enterprise-wide strategy to capture all information needed in a consistent, secure and efficient way so it can be rolled out smoothly across the organization. By doing so, all relevant departments, people and processes will assimilate to the new paradigm — making it possible to optimally utilize the electronic system.

Our Patient On-boarding solution includes the Document Capture Solution (Paper and eForms) at the front end that automatically classify, read, capture, extract and validate information from the structured and unstructured information contained in admission documents, charts, test reports, MRI’s, x-ray images and other documents before it is released to desired data destination including EMR and others. Enterprise Content Management solution is another part of our Patient On-boarding solution which provides secure access to data and image repository for collaboration and retrieval of information, it also triggers workflow processes notifying doctors and other staff of the next action item for the patient automating the entire cycle patient admission process. The digital records within Enterprise Content Management automatically organizes health records based on the patient’s name, medical record number, date of birth, and date of service. The secure, efficient management of information enhances workflow across the organization — eliminating many of the inefficiencies that currently plague the health care system.

By transforming paper based processes into efficient digital processes, healthcare organizations reduce paperwork, as well as the costs and errors associated with re-keying data that has traditionally been provided by patients using pen, paper and clipboard. By moving to electronic patient records, health care providers not only eliminate paper costs but also save money by reducing the time that staff members spend looking for, moving and managing paper charts.

With an integrated enterprise-wide approach to document capture supported by a system that incorporates imaging, capture, transformation and integration of information, healthcare organizations can expect to move more effectively into a Paperless Management system.

MaxxDocs Datasheet

Patient Onboarding Capture

data capture for healthcare Health care organizations across the country are migrating toward automated systems by implementing EHR/EMR solution in an effort to operate more efficiently and improve healthcare quality. While the adoption of EMR / EHRs is a worthwhile pursuit, yet none of the EMR / EHR solution provides a data capture functionality that could automate the ingestion and integration of paper based & electronic data in many backend database application saving on manual efforts reducing errors.

It is fully understood that the benefits associated with EHRs are many, however, health care leaders need to look beyond patient records (EMRs) to truly gain the operational efficiency required to succeed in today’s demanding environment. Health care leaders need to leverage the power of electronic document capture systems to eliminate paper and improve overall processes in a variety of areas including Patient Onboarding, Invoice & Revenue Management, Purchase and Materials Management and Human Resources.

With a document capture system in place, healthcare organizations can more efficiently and effectively access, store and exchange information. Processes are streamlined, and staff members can focus on core functions, enabling a
higher level of service to the communities and patients they serve.

“With an electronic document capture system, providers can automate document driven processes by capturing,classifying, extracting and validating any document or form.”

A document capture system from Connectis Group offers the advanced functionality needed to capture all health, patient or financial information at the point of entry, transform it into actionable information and route it to the point of care, thereby feeding and enhancing business processes in a consistent, secure, auditable and efficient way. Organizations can use this unified platform to capture and process any type and format of document — including letters, application forms, social security cards, admission forms, claims, EOB forms, invoices, reports, charts, MRIs, EKGs, X-ray images and more — for multiple processes and departments. In addition to capturing documents and data for archiving and later retrieval, the system extracts metadata and relevant information from documents and triggers business processes and workflows right from there.

Patient Onboarding eForms

eforms for patient onboarding Collecting patient information is a major pain point for for patients and physicians alike. It seems every office has a different process and most still require the patient to fill out a paper medical form when they arrive for their appointment. On the patient side, completing a medical form upon arrival can seem inconvenient and redundant. On the administrative side, checking patient information and entering it into a database can tie up staff and lead to costly data-entry errors. Such labor-intensive manual processes are error prone, putting the provider at compliance risk and compromising the quality of care delivered to patients and reducing their levels of satisfaction.

Just imagine if your patients submitted their information through online forms prior to their arrival at your office. Or imagine if you had a tablet waiting for them when they arrived, where the data they entered went directly into your Patient Management System and Electronic Document Management System. with LiquidOffice eForms suite, the entire paper process of patient intake could be automated. let’s see how?

eforms for healthcare LiquidOffice enables patients to submit the information via online forms before they come to the office. You can put these forms right on your website for easy access. Also, you can then have iPads/tablets/ kiosks in the office for anyone that needs to fill out the forms in the office. Once the information is submitted, the data can be automatically sent to your back-end Patient Management System and the digitized image be saved as PDF into a centralized MaxxVault Electronic Document Management System. This information can be used at anytime you need it, without having to look through a large stack of files in the office. Patients are not required to print forms, they can fill them out at the conform of home or on a handheld phablet and bring them to the appointment.

“When converting to electronic forms, however, hospitals can save not only the price of paper but also the costs associated with design, proofing, printing, reordering, shelf space and collating.”

LiquidOffice eForms suite optimizes the patient on-boarding experience by eliminating the traditionally manual, error prone, paper-based process. With web based eForms solution, providers and their patients can complete consent, history, and registration forms with electronic signature from anywhere, anytime, on any device,in advance of a doctor appointment. It reduces paperwork, as well as the costs and errors associated with re-keying data that has traditionally been provided by patients using pen, paper and clipboard.

“Such a system enables health care staff to electronically sign documents — and to more proactively manage processes as users are prompted to complete.”
tasks via the electronic system instead of randomly shuffling paper.”

Benefits of eForms in Patient On-boarding:

Practices receive all patient forms and signatures electronically and update patient data with easy integration with existing systems. Practice staff can eliminate the inefficient process of printing forms, manually re-keying data, scanning and shredding, all while ensuring better data accuracy.
With less dependence on paper, printing, faxing, overnight mail, and file storage, healthcare companies can drastically cut their operating expenses, while reducing risks associated with data entry errors.
Eliminate manual data entry and reduce the risk of human errors and easily share registration information between departments.
Reclaim space devoted to record storage to improve patient or staff environment and eliminate costs associated with creating and maintaining paper files, including materials and labor.
Facilitate superior patient experience and increase patient satisfaction ratings.

Healthcare Benefits

data capture in healthcare Implementing document capture technology will enable your healthcare organization to better comply with security and privacy regulations for Electronic Health Records (EHRs) and to provide faster, more comprehensive care for your patients. Using automation to identify, classify and extract data will enable healthcare providers to use this data across channels, reducing the need for paper forms.

Healthcare organizations can benefit by using a combination of mobile capture via smartphones and document capture via Multi-Function Peripherals (MFPs) along with your other scanning devices to centralize patient information, enabling staff to more quickly expedite diagnoses and recommend treatment options.

Other Benefits:

Capture and turn paper documents into high quality, highly legible digital images as soon as they enter the organization.
Classify any document or form, regardless of type (structured or unstructured, image or chart) or format (paper, fax, email or any other electronic format) in a consistent manner.
Extract and validate information and deliver it straight through to the relevant processes, workflows and applications to ensure high data and processing accuracy
Streamline billing processes by reducing the time it takes to collect more than several hundred explanations of benefits (EOB) insurance forms.
Reduce the manual steps necessary to prepare, scan, classify, separate and index documents prior to coding, making it possible to generate bills more efficiently and to receive payments sooner.
No more paper forms for your patients to fill out. No more information for your staff to input. No more messy handwriting. No more scanning. No more shredding. No more wasted effort by your patients or staff.